Updating Your Digital Situation Report

The Digital Situation Report can be updated at any time and piece by piece. Therefore, you do not have to wait for an entire document (i.e. Bulletin or Situation Report) to be complete before posting. Please adhere to your office’s clearance and approval workflow before publishing content.

Editor Tab

The Editor tab is where you can make edits to your Digital Situation Report.

References Tab

The References tab provides an overview of all the content in your Digital Situation Report and their statuses. If your DSR has numerous pieces of content with images, the Reference tab is a good way to confirm all your content pieces are set to Published. Items set as Draft will result in a validation error message.

You can also bulk publish content items in this tab by using the Select dropdown or clicking on the boxes on the left.

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Add a New Entry

Select this option if you want to add content which does not exist yet.

1. Open your Digital Situation Report.

2. Scroll to the section you want to update.

3. Click “+ Add content” or “+ Add Media”. (The option was formerly phrased as “+ Create new [name of the asset] and link”)
   
   

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4. Click on the content type under “New Content”.

5. Complete the pop-up window accordingly. See Form Fields for more information.

6. Click “Publish” in the pop-up window.

7. Click “Close” or the upper-left arrow to return to the main editing screen.

8. Make any additional changes, if necessary.

9. Modify “Date Updated”, if necessary.

10. Click “Publish” in the right-hand column to publish all changes. (Note: please include a note to ReliefWeb indicating your changes).

Edit an Existing Entry

Use this option when updating content in an existing entry.

1. Open your Digital Situation Report.

2. Scroll to the section you want to update.

3. Click on the entry or click on the three dots, then Edit
   
   

    

4. Make necessary changes to the content.

5. Click Publish changes on the right sidebar of the content card.
   
   

   
   Special Note for Highlights
   Publish changes is found in the drop down menu
   
   

6. Return to your Situation Report.

7. When all items are ready, click Publish changes in the right sidebar of the Situation Report.

Link an Existing Entry

Select this option if you want to add content which was previously published in your Digital Situation Report or if the content was published in a different report. This can be a useful option for Regional Offices that want to include content created by Country Offices.

1. Open your Digital Situation Report.

2. Scroll to the section you want to update.

3. Click “+ Add Media” or “+Add Content”. (The option was formerly “Link existing entries”)

4. Click “Add existing media/content”.
   
   

    

5. Locate and select the asset you want to include in the “Insert existing entries” pop-up window (Note: you can select more than one entry, see how many at bottom of window)
   
   

    

6. Click “Insert ( X ) entries” (‘X’ being the number of entries you chose) to close the pop-up window and return to the main editing screen.

7. Make any additional changes, if necessary.

8. Modify “Date Updated”, if necessary.

9. Click “Publish” in the right-hand column to publish all changes. (Note: please include a note to ReliefWeb indicating your changes).

Remove an Entry

Removing an entry does not delete it from the system. Removing an entry “hides” it so it does not appear in the Situation Report and is no longer associated with the Situation Report.

To add an entry which was removed, follow the steps for “Link an Existing Entry”.

1. Open your Digital Situation Report.

2. Scroll to the section you want to update.

3. Click on the three dots of the entry you want to remove.

4. Select “Remove”.
   
   

    

5. Make any additional changes, if necessary.

6. Modify “Date Updated”, if necessary.

7. Click “Publish” in the right-hand column to publish all changes. (Note: please include a note to ReliefWeb indicating your changes).

Unpublish an Entry

Unpublishing an entry removes the entry from your Digital Situation Report. However, it does not remove the entry from your list of items.

1. Open your Digital Situation Report.

2. Scroll to the section you want to update.

3. Click on the three dots and click “Edit”.

4. For Highlights and Key Figures, click the down arrow next to “Published” on the entry you want to update. For other entries, click the arrow next to “Change status”.

5. Select “Unpublish” from the drop-down menu.
   
   

    

6. Make any additional changes, if necessary.

7. Modify “Date Updated”, if necessary.

8. Click “Publish” in the right-hand column to publish all changes. (Note: please include a note to ReliefWeb indicating your changes).

Resizing Images

Images can be included in a number of areas. Currently, you can publish an image with a minimum pixel size of 400x400 and a maximum pixel size of 3600x2700. You can modify uploaded images which do not match these dimensions within Contentful.

1. Open your Digital Situation Report.

2. Scroll to the section you want to update and perform the steps outlined in Add a New Entry or Link an Existing Entry.

3. Upload your image in the “File” field of the image editing screen.

4. Click the “Resize Image” icon from the list of options (Note: the icons will appear when you move your mouse over the image).
   
   

    

5. Choose “Select width”, “Select height”, or “Scale” from the pop-up list.
   
   

    

6. Enter the pixel size in the pop-up edit window.

7. Click “Resize image” to save the new dimensions.